Comments on: Managed Folder Policies

By: Sabrina

Sabrina — Thu, 15 Apr 2010 10:45:17 +0000

I’ve created mailbox item retention policy based on your step-by-step how to… but it doesn’t work. I thought it is because of the mailbox assistant service. So, I restart the service. And then I open the desired mail through OWA. It supposed to move all the mailbox items that older than 90 days to the deleted item folder. But it done nothing. Any idea on this?

By the way, I’m very new in this configuration. I don’t know how exactly to use the powershell so that the policy can run immediately.

Please advice. Thanks.

By: Matt

Matt — Fri, 15 Jan 2010 20:07:41 +0000

Great post Genie thank you. I got this all setup, just having issues with the cmdlet to apply to all my existing users. You state the command should be this:

get-distrobutiongroupmember group1 | Set-Mailbox -ManagedFolderMailboxPolicy policy1

I have substituted my distribution list for the text “group1″ and substituted my policy name for the text “policy1″.

The command does not take though. something else is amuk. Is there anything else i need to change from the sample you provided?

thanks in advance.

By: Carver

Carver — Mon, 07 Dec 2009 23:45:02 +0000

I have have the Skipped mailbox problem occur, when a managed folder already exists in the mailbox, try removing any folders under “Managed Folders\” then running the Managed Folder Assistant against the mailbox.

Carver

By: Exchange Genie

Exchange Genie — Fri, 18 Sep 2009 19:56:10 +0000

Also sounds like there is some corruption in that data you import that is causing the process to break. Is there any data in common between the mailboxes?

By: dave reynolds

dave reynolds — Fri, 18 Sep 2009 12:41:37 +0000

Hi,

I have asked msexchange and microsoft and no answers so I am trying you.

I have setup a managed folder along with journalling, we are moving emails older than 90 days into a managed folder and then permanently deleting them. It runs on around 400 mailboxes and works but for some reason it wont do 18 of them. I get this message in the EV.

Service MSExchangeMailboxAssistants. Managed Folder Mailbox Assistant
skipped 18 mailboxes on database First Storage Group/Mailbox Database
(77ca6934-10bd-46bd-8dce-f09e7d05cbbb). Mailboxes:
Packer Darren(b8f52dbf-1dde-441c-911a-3c07d6967865)
Turvey Ben(23afeec6-fcdb-4a11-877a-dc298824a18b)
Noake Rachel(772d1dcd-0808-4cf0-8d7e-e1f78d77035e)
Turner Michael(917ceecc-b660-4239-b547-d8ce412dcf73)
Lowson Rebecca(361d7ad3-e6ee-48a2-a9f7-729d2f855a4d)
Taylor Richard(110c76fd-1c31-4f6b-bc2c-29f046a8adce)
Wellington Lorna(e93d3410-5311-47f8-a712-4cb9892e13ba)
Rennie Tom(a0f7e210-ac9a-4101-a231-4933fb2bee2d)
Botonjic Amir(19f46914-8b9a-4f2b-9e92-a82dcc7aa306)
Wright Jan(f61f5629-7f90-4af7-9377-6ac94a7cabe7)
Perrins Sandy(01fe7c2e-9fa8-4636-aa03-f35590b28c7b)
Smith Sheila(7105a135-0e50-4bdc-afbd-66645e91cbfe)
HRTrainer Account(eda75d3e-f1e6-4d4c-b68b-81eed40f7c85)
Morais Jennifer(ba01534e-b8b4-42f9-b633-44b9fdc4a6cc)
Barrow Christine(e37cb457-e9d0-432d-ad4b-33be528ff22c)
Mehdi Ruhina(e3b22b62-0836-459d-a2be-c56b3a5ac68a)
Eadie Anna(bcf6ab68-7316-46c0-a12c-4d43621ce369)
Auchterlonie Carole(8dc0267b-e008-480c-a0fa-7a80864cb3be)

I have tried deleteing the mailbox and creating a new one, the process works
on the mailbox until I import the users emails in and then it stops again.

Any ideas are appreciated.

By: Aly

Aly — Thu, 13 Aug 2009 11:07:07 +0000

Hello,

Should this work with Outlook XP/2003 clients running on Exchange 2007? We’ve tried this method a couple of times but the policy never seems to take effect.

Many thanks

Aly

By: Exchange Genie

Exchange Genie — Sat, 18 Jul 2009 20:21:01 +0000

MRM is done by folders in Ex 2007 but this is changin in Exchange 2010…. How do you have the delete setup and the 3 year move to delete items?

By: Exchange Genie

Exchange Genie — Sat, 18 Jul 2009 20:18:06 +0000

sure, no problem

By: Paula

Paula — Thu, 16 Jul 2009 15:53:19 +0000

I have a custom folder called IMPORTANT and have a policy stating that the retention time is 10 years (3650 days).

I have another policy stating mail over 3 years old is to go to deleted items,

Will the first policy keep the important folder data? How does the priority of the policies work?

Thanks, love the write-up

By: C_Frost

C_Frost — Thu, 16 Jul 2009 10:07:42 +0000

Thanks for an excellent article. A quick question.

We have a high success rate directing our local and international customers to this article, when they need information about how to trim their Exchanger Server to manageable size. Would it be alright with you, if we setup a link in our online documentation to your article?