Exchange 2007 Message Classification

Filed in new-messageclassification on Dec.05, 2007

Exchange 2007 has added the native ability for users to classify messages in OWA and Outlook 2007. This article will show how to use, create, and modify message classification and then deploy for Outlook 2007 users (requires enterprise version).

There are a few pre configured messsage classifications that Microsoft has already create for Exchange 2007 users, we will take a look at those and see how we can create new classification for our users then walk through how to deploy them to our Outlook 2007 users.

Preconfigured Message Classifications
If we run Get-MessageClassification from powershell we can see the 6 preconfigured message classifications.
1. A/C Privileged
2. Attachment Removed
3. Company Confidential
4. Company Internal
5.Originator Requested Alternate Recipient Mail
6. Partner

ClassificationID : d74dbde8-4cb0-4043-ae4b-2a1b5686c9dc
DisplayName : A/C Privileged
DisplayPrecedence : Medium
Identity : Default\ExACPrivileged
IsDefault : True
Locale :
RecipientDescription : This message is either a request for legal advice from an attorney or a response by an attorney to a request for legal advice. It should be treated confidentially, should only be sent to people with a need to know, and should only be forwarded by an attorney.
RetainClassificationEnabled : True
SenderDescription : This message is either a request for legal advice from an attorney or a response by an attorney to a request for legal advice. It should be treated confidentially, should only be sent to people with a need to know, and should only be forwarded by an attorney.
UserDisplayEnabled : True
Version : 0

ClassificationID : a4bb0cb2-4395-4d18-9799-1f904b20fe92
DisplayName : Attachment Removed
DisplayPrecedence : Low
Identity : Default\ExAttachmentRemoved
IsDefault : True
Locale :
RecipientDescription : An attachment was removed from this e-mail messase because the attachment was determined to pose apossible security risk.
RetainClassificationEnabled : False
SenderDescription : A system-generated classification to inform users that an attachment was removed from this message
UserDisplayEnabled : True
Version : 0

ClassificationID : 19e795ab-f38c-4d55-a009-0a3ad32ffc1f
DisplayName : Company Confidential
DisplayPrecedence : Medium
Identity : Default\ExCompanyConfidential
IsDefault : True
Locale :
RecipientDescription : This message contains proprietary information and should be handled confidentially.
RetainClassificationEnabled : True
SenderDescription : This message contains proprietary information and should be handled confidentially.
UserDisplayEnabled : True
Version : 0

ClassificationID : f93fcaf3-00b6-4bfe-a84b-40e78f498560
DisplayName : Company Internal
DisplayPrecedence : Medium
Identity : Default\ExCompanyInternal
IsDefault : True
Locale :
RecipientDescription : This message contains sensitive information that should only be delivered to internal recipients.
RetainClassificationEnabled : True
SenderDescription : This message contains sensitive information that should only be delivered to internal recipients.
UserDisplayEnabled : True
Version : 0

ClassificationID : 3f4cc40b-2a9f-4be5-8a55-0e3fdacddd43
DisplayName : Originator Requested Alternate Recipient Mail
DisplayPrecedence : Medium
Identity : Default\ExOrarMail
IsDefault : True
Locale :
RecipientDescription : This message is an originator requested alternate recipient message.
RetainClassificationEnabled : False
SenderDescription : This message is an originator requested alternate recipient message.
UserDisplayEnabled : True
Version : 0

ClassificationID : 030e9e2f-134b-4020-861c-5bfc616f113d
DisplayName : Partner
MailDisplayPrecedence : Low
Identity : Default\ExPartnerMail
IsDefault : True
Locale :
RecipientDescription :
RetainClassificationEnabled : False
SenderDescription :
UserDisplayEnabled : True
Version : 0

Lets take a look at the fields that are available to us:
ClassificationID : Use this parameter to specify a classification ID of an existing message classification that you want to import and use in your Exchange organization.
DisplayName : This is displayed to the user in OWA and Outlook 2007
DisplayPrecedence : It specifies the ordering of the recipient descriptions and it determines which message classification travels with a forwarded or replied message.
Identity : Name given during creation
IsDefault :
Locale : This specifies a cultural code the for locale
RecipientDescription : This is the description seen by the recipient
RetainClassificationEnabled : Use this parameter to specify whether the message classification should persist with the message if the message is forwarded or replied to. The default value is $true.
SenderDescription : This is a description seen by the sender which explains what this message classification is used for
UserDisplayEnabled : specifies whether the values that you entered for the DisplayName and RecipientDescription parameters are displayed in the recipient’s Outlook message
Version : Shows the current version number

Outlook Web Access

Lets logon to Jodies mailbox and see what deafult message classifications are available.

We can see the A/C, company confidiental, and Company Internal are displayed
Lets create a new message classifiation for Jodie called “I love you”, message classifcation can only be create from powershell with the new-messageclassification commandlet.

http://technet.microsoft.com/en-us/library/bb124400.aspx

From powershell I used the following:

[PS] C:\>New-MessageClassification -Name “Jodie Loves Brian” -SenderDescription”This message is intended to show Brian how much Jodie adhors him” -RecipientDescription “I just wanted to say how much I love you” -DisplayName “I love you” -UserDisplayEnabled:$true

If we now run a get command we can see our newly create message classification

PS] C:\>Get-MessageClassification ft IdentityIdentity

default\ExACPrivileged

default\ExAttachmentRemoved

default\ExCompanyConfidential

default\ExCompanyInternal

default\ExOrarMail Originator Requested

default\ExPartnerMail

default\Jodie Loves Brian

Now lets logon to Jodies mailbox in OWA and see the newly created message classification

Lets create a new message and select the “I love you” classification and see the sender description

As we see at the top of the message you sender is shown the message from the senderDescription parameter.

Now lets logon to Brians mailbox and see the message

The recipient see ’s information from the -Recipientdescription

Its easy enough to create a new classificaiton however what is we want certain message classification to be tagged on all messages from particular groups to particular groups. We can combine Transport Rules take the work out of the users hands.

Combing Transport rules with Message Classification

I am not going to go into great detail of transport rules so for more information see, http://exchange-genie.blogspot.com/2007/11/exchange-2007-transport-rules.html

Lets create a new transport rule for when message are sent from Jodie to Brian the message classification is added.

Now that we created our transport rule lets logon to Jodies mailbox and create a new message to Brian but this time we will not add the message classification manully.